RfX, Cost Reduction / Strategic Sourcing
Structured sourcing for smarter spend and stronger results
Smarter Spend through Structured Sourcing
Sourcing Champions supports you throughout the entire RfX journey, from defining the right sourcing strategy to comparing proposals. We take an active role in steering the process, capturing every opportunity and bringing your strategy to life.
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Project Planning & Stakeholder Alignment
Project planning lays the foundation for effective sourcing by identifying high-impact opportunities and aligning on clear objectives. The team defines where to focus and what success looks like, ensuring a structured, goal-oriented approach to the sourcing process.
Running a successful strategic sourcing project requires cross-functional support for defining requirements and evaluating suppliers/proposals. This means there is a need for aligning stakeholders and actively involving them from beginning to end. From the early stages, key stakeholders, including hands-on buyers and top management, are brought in to help set goals and shape negotiation strategies. Before any actual negotiations take place, the team participates in workshops and prep sessions to build confidence, clarify roles, and ensure a shared sense of purpose. The goal is to show up with one clear voice, making sure everyone is moving in the same direction.
Preparation and Management of RfX Documents
Preparing RfX documents involves a structured process to ensure supplier responses align with business needs. It starts with defining sourcing objectives and engaging cross-functional stakeholders to gather technical, commercial, and operational requirements. The team may use an optional RFI understand market capabilities. The input allows for clear drafts of RFP or RFQ documents, which includes scope, specifications, timelines, and evaluation criteria.
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Supplier Qualification & Selection
Through a data-driven approach, we support you in pre-selecting suppliers based on a thorough analysis of your spend data and product portfolio. This method prioritizes suppliers with the greatest potential to drive value, either through significant cost-saving opportunities or strategic alignment with your business goals. By leveraging insights from your procurement data, we identify key suppliers who can make a tangible impact, allowing your team to focus its efforts where they matter most. This not only accelerates the sourcing process but also ensures that your supplier pool is aligned with your broader objectives in terms of efficiency, innovation, and long-term partnership potential.
Capability Building
We embed capacity building throughout the cost optimization program, both internally within the procurement organization and externally across the supplier base. Internally, we equip teams with best-in-class tender documents, frameworks, negotiation tools, and structured preparation processes to strengthen capabilities and foster cross-functional alignment. Externally, we engage suppliers through top-to-top alignment sessions, vision-sharing, and tailored negotiation setups that challenge them to innovate and improve.
In parallel, we proactively identify new suppliers through RFIs, market research, or internal expertise, to ensure that incumbents are consistently challenged and that competitive pressure is sustained. Through this dual approach, capacity building becomes a strategic enabler for lasting performance improvement, innovation, and resilient collaboration.
Low-cost Country Sourcing
As one aspect of our strategic sourcing levers, we also explore low-cost country sourcing opportunities where appropriate. We carefully balance this approach with risk assessment and align it with long-term sourcing strategies to ensure sustainable value.
